Privacy Policy

1. Data Controller

The controller responsible for the processing of personal data through this website is:

2. Personal Data We Collect

We collect only personal data that is necessary for the operation of our website, communication with customers and potential customers, and delivery of our newsletter.

Inquiry forms

When you submit an inquiry through the Send an inquiry form, we may collect:

• first and last name,
• company name,
• email address,
• the content of your message or inquiry,
• the webpage from which the inquiry was submitted,
• the date and time of submission.

Inquiry data may be stored in our website's local WordPress database and may also be delivered to authorised LEOSS Automation personnel by email.

Newsletter subscription

When you subscribe to the LEOSS Automation newsletter, we process your email address and information relating to your subscription status.

We use a double opt-in process. After submitting your email address, you must confirm the subscription using the link sent to your email address.

3. Why We Process Your Data

We process personal data for the following purposes:

• responding to inquiries and requests,
• preparing proposals and discussing potential projects,
• communicating with customers and business partners,
• operating and securing our website,
• sending newsletters where you have provided consent,
• complying with applicable legal obligations.

4. Legal Basis for Processing

Depending on the circumstances, personal data is processed on one or more of the following legal bases under the General Data Protection Regulation (GDPR):

• Consent – for example, when you subscribe to our newsletter.
• Steps prior to entering into a contract or performance of a contract – when you contact us regarding a potential project, product or service.
• Legitimate interests – for responding to business communications, maintaining the security and functionality of the website and protecting our business interests.
• Legal obligations where processing is required by applicable law.

5. Newsletter and Marketing Communications

We send marketing newsletters only to individuals who have voluntarily subscribed and confirmed their subscription.

Our newsletters may include information about:

• LEOSS Automation projects,
• industrial automation solutions,
• new products and technologies,
• engineering developments,
• company news and relevant business updates.

You may withdraw your consent at any time by using the unsubscribe link included in our newsletter or by contacting us directly.

6. How Long We Keep Your Data

We retain personal data only for as long as reasonably necessary for the purpose for which it was collected.

• Inquiry and business communication records are retained for the period necessary to respond to the inquiry, manage the potential or existing business relationship, and protect legitimate business or legal interests.
• Newsletter subscription data is retained until you unsubscribe or withdraw your consent.
• Where necessary, limited records may subsequently be retained to demonstrate compliance with legal obligations or previous consent and withdrawal.

7. Sharing of Personal Data

We do not sell personal data.

Personal data may be made available only to parties that require it for legitimate business or technical purposes, including:

• authorised employees and representatives of LEOSS Automation,
• website hosting and infrastructure providers,
• email delivery providers,
• website and IT maintenance providers,
• professional advisers where necessary,
• public authorities where disclosure is required by law.

Where such providers process personal data on our behalf, we require them to provide appropriate protection of the data in accordance with applicable data protection law.

8. International Data Transfers

Some technology or service providers may process data outside Slovenia or the European Economic Area.

Where personal data is transferred outside the European Economic Area, we take reasonable steps to ensure that an appropriate legal transfer mechanism and safeguards are in place, where required by applicable law.

9. Cookies and Similar Technologies

Our website may use cookies and similar technologies to enable essential website functions, remember preferences and improve the operation of the website.

Strictly necessary cookies may be used where required for the functioning and security of the website.

Where non-essential analytics, advertising or similar technologies requiring consent are used, they will be activated only in accordance with applicable cookie and data protection requirements.

You can also control or delete cookies through your browser settings.

10. Data Security

We use appropriate organisational and technical measures designed to protect personal data against unauthorised access, alteration, disclosure, loss or destruction.

Access to personal information is limited to persons who need access for legitimate business or technical purposes.

11. Your Data Protection Rights

Subject to the conditions provided by applicable law, you may have the right to:

• request access to your personal data,
• request correction of inaccurate or incomplete data,
• request deletion of your personal data,
• request restriction of processing,
• object to certain processing,
• withdraw consent at any time,
• request data portability where applicable,
• lodge a complaint with the competent supervisory authority.

To exercise your rights, contact us at: projektiva@leoss.si

12. Supervisory Authority

If you believe that the processing of your personal data infringes applicable data protection law, you have the right to lodge a complaint with the Slovenian supervisory authority:

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, website functionality or applicable legal requirements.

The latest version will always be published on this page.

14. Contact Us

If you have questions about this Privacy Policy or the processing of your personal data, please contact:

LEOSS automation, d.o.o.
Dunajska cesta 106
1000 Ljubljana, Slovenia
projektiva@leoss.si